How I Manage My Job + Med School + Economic Studies + Blog + Own Company + Husband + Dog?

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I work, run a business, study 2 university degrees in a university located in 200 miles (300km) from my work and obviously I also blog, additionally I have a husband and a dog. Have you guys ever wondered how this palette actually works or is possible? Today I’ll share my secret to working on many things simultaneously!

 

Nobody in here has ever asked about my time management. However this is the most common thing people outside the blogosphere ask when talking with me. Thus I thought I’ll open this topic a bit in this post. Are you ready?

 

 

How I Manage My Job + Med School + Economic Studies + Blog + Own Company + Husband + Dog?

 

 

Tip 1: Plan Thing in Prior for Next 1-3 Months

 

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With as many things as I have at the moment planning multiple months in prior is a must. At the moment I have planned everything in my life for next 3 months.

 

This means I have all my work shifts, all my university schedules, all family events and other events we’re planning to participate and blog schedule for whole 2018 and part of 2019 planned. I use lists and sometimes bullet journals for my planning.

 

I assume that for most of you planning 3 months in prior is not possible. Anyhow, the further you can plan the easier it is to fit everything into your schedule. Also, you will know a lot in prior if some day or week won’t work out well. And that gives you a plenty of time to reschedule things or find other solutions.

 

 

Tip 2: Have Virtual Calendars Shared with Relevant People

 

Many people enjoy handwriting to a calendar. That’s a great habit! But if you’re on the go as much as I am that can be really bad idea since there will for sure be days you’ll forgot it home. Also, letting others know your schedules and possible changes might be hard.

 

Because of this I use 5 different calendars that are all synced to my Apple calendar app so that I’ll see them all from all of my devices. All these are separated with different color codes.

 

My calendars are: 1. Yellow: family calendar for me and husband, 2. Brown: My own business and social media calendar that’s visible only for me, my 3. Purple: school / personal calendar that’s visible only for me as well, 4. Blue: work calendar shared with my managers and some of my colleagues and finally 5. Green: work planning calendar which is visible for me and when I confirm my shifts I move them from this one to the work calendar. I don’t put everything into these but everything that has exact schedule like school lecture and work hours are always in my calendars.

 

Here are couple of examples of my calendar from the past (all names and addresses removed to protect privacy of others, I hope you don’t mind some empty blocks – or the fact I have these in Finnish, probably I should switch to fully English some time soon):

Näyttökuva 2018-9-14 kello 13.40.47

Näyttökuva 2018-9-14 kello 13.34.00

 

 

Tip 3: Take Care of Yourself

 

When you’re healthy and well-rested things are a lot easier, right? So, irrespective of the length of your to do list try to take good care of yourself.

 

For me this means trying to sleep 6-10 hours every night, avoiding driving between midnight and 6am, eating 3-6 meals everyday including breakfast 95% of days, using bright light on mornings during the winter, taking a holiday abroad 1-5 times a year.

 

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Remember to find some healthy and nutritious snacks and meals you enjoy! Above you can see one of my favorites, my banana bread, which is btw sugar free, milk free and gluten free.

 

I’ve earlier written plenty of articles with tips for better wellness, you can find all of  them in my wellness category. Here are some of my personal favorites:

 

 

Tip 4: Do Things Efficiently When You Do Them

 

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It’s not about he quantity of hours you study or work, it’s more about quality. In another words don’t count the hours but focus on studying and blogging efficiently. In some work places you can also finish the project efficiently and get the same pay in less time.

 

For me this works with studies, blog and my own business. Even thought I do a lot of planning in prior I’m a bit flexible on what I do each day. Let’s say I’m super tired and I need to create new content, study a new subject and edit photos for the blog within couple of days. I know that creating and studying doesn’t work when I’m tired so I either do the editing or take a power nap and do the more advanced thing after that.

 

There is plenty of methods for adding your efficiency. For me the most efficient one for studying and working is turning off all the social media and even putting my Apple Watch to the Airplane mode sometimes. Also, knowing and recognizing when you’re the most efficient is very helpful.

 

 

Tip 5: Figure Out When Your School and/or Work Can Be Flexible

 

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Can you work partly remotely? Could you work from different location? Can you work with flexible hours? Can you do some of your exams via Internet?

 

If you can get some flexibility in co-operation with your boss or teachers don’t be scared to use those when needed. However, make sure you can do everything well and in a timely manner.

 

For me the medical school is far from flexible but luckily other things in my life are pretty flexible. My employer offers me a change to plan my own work shifts and work partly remotely. Also, the school of economics let’s me to do 99% of things internet based. Additionally, my own business is 90% internet based and flexible which makes it possible to make so many things simultaneously.

 

 

Tip 6: Ask for Help if You Need It

 

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This is a must sometimes. Let’s say both me and husband need to work over 10 hours some days in highest peak seasons without time to go home take my dog in between. I’m lucky to have amazing neighbors and relatives close who take care of getting the dog out these days. It would probably survive without but it’s great to know that we’ll have a happy dog even if we would have to stay even longer.

 

Also, if you have to be at school and work and there are tight deadlines you know you cannot meet let the people at school and work know as soon as possible! Then either ask a colleague for help or ask for extended deadline.

 

If you need to ask for help from others, remember to thank them and help them as well when they need. Bring a gift to thank for dog sitting, help a colleague with a project or offer a dinner in exchange from help with polishing a blog post.

 

 

Tip 7: Understand What’s Really Important and Do Compromises in Less Important Things

 

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If you’re combining million things in just one person’s life, you must understand that you cannot do 100% perfect everywhere and always – or you might be able for a while and getting a burnout if carrying on too long.

 

This means that you might have to accept not-so-good grades in less important courses, not looking absolutely perfect everyday or eating on go sometimes. The important thing is to know when you can compromise the quality or the outcome.

 

Personally I accept a bit worse grades in some courses I’m not that interested. Sometimes I also do exams next semester if I know I have more time to read then. What comes to work I always do everything that’s asked well, but if I’m tired and busy I do less extra things. I have also sometimes compromised a bit on healthy living. I try to avoid this because I know it affects my outcome in every other area of life as well.

 

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What kind of combo you have at the moment? How you manage to combine those things? Did you find this post helpful? Is there anything else you’d like me to discuss around this topic?

42 comments

  1. Love this! I am not in school, but I work, blog, volunteer, and sit on various boards. I use similar tips for planning – a color-coded scheme in my online and paper planner calendar too, and have shared accordingly. I wish I could get to the point where I am planning my blog 3 months in advance. I can barely get a month planned!! 🙂 And self-care always important! <3
    Cheers!

    1. You seem to be pretty well organized too, that’s great! 🙂 Planning months ahead can be tricky sometimes but it decreases stress in a long run – at least for me. Have a great fall 😄

  2. Laitan nyt iha suomeks 🙂
    Ihana postaus ja kivoja vinkkejä ♡
    Mulla tuntuu vähä rakoilevan oma paletti, ku oon maailman surkein plänää hommia kalenteriin ja unohdan sitä myöten kaikkea sovittua. Tään syksyn tavoite onkin oppia paremmaksi ajanhallinnassa (töissä ja vapaa-ajan jutuissa). Oon jo kokonaan luopunu paperikalenterista (paitsi töissä 2. kalenteri on vielä paperinen). Kyllä mä vielä otan haltuun tään 😀

    1. Kiitos Sanna! Kiva, että pidit postauksesta ja saa toki kommentoida myös suomeksi. 🙂 Suosittelen kyllä, että kirjaat sovitut asiat heti ylös, jos ne meinaavat muutoin unohtua. Kännykän sähköinen kalenteri on ainakin itselläni ollut tähän helpoin ja se on myös aina saatavilla. Tsemppiä syksyyn! 😄

  3. Wow – your schedule sounds PACKED!! I have recently been thinking about starting my own business, but was worried about whether or not I could fit it around a full-time job, blogging and my family life with my husband and three dogs. You have inspired me to think more critically about how I could achieve it! Thank you for the tips! Charlie xo
    http://www.thebarefootangel.com

    1. Almost anything is possible as long a believe in yourself! Take good care of yourself, plan things well, be flexible when needed and don’t be afraid to accept support and help sometimes. I hope you’ll have an amazing and successful fall, Charlie! ✨ xo

  4. I’m juggling between work, uni, being a mum & wife & blogging and my calendar looks just like yours! Hahah it’s amazing what good organising skills & good calendar can do. Apple Calendar with Family sharing possibility is one of the best things ever invented. I think you can share Google Calendar as well. How amazing technology is!

    1. That’s true! Without calendars, to do lists and planning my life could never ever work and my memory would go into overload instantly. Good planning is definitely one of the keys to success! 🙂

  5. I think planning is so important! I love to have a calendar for everything! I tend to forget if I don’t write things down!

  6. Just the title was exhausting to me! I couldn’t plan life 3 months in advance. Not with kids. I’ve had to learn to be really flexible and that’s hard when you’re pulled in so many directions. I will try out some of these tips to make life easier for me too though.

    1. Probably you can still do some planning and use to do lists to make sure you don’t forget important deadlines. Also, don’t forget to take good care of yourself to make sure you have energy to deal with multiple things going on.

  7. Thanks for sharing your tips! I’ve also come to appreciate time management as a skill now when I am studying two university degrees (the other one being also med school). Scheduling everything well in advance is super important as well as taking care of yourself (nutritious food, exercise, sleep). I’ve found it also quite important to leave some idle time in calendar, so when some unexpected tasks arise, there is some time available to handle them. I enjoy quite relaxed lifestyle, so I am not even trying to achieve much besides my studies. It’s still inspiring though to hear about somebody like you, who manage even much more and seem to have fun while doing it!

    1. Thank you for the comment, Zeta! It’s nice to hear that you’ve also been able to combine medical and other studies. I agree with all your points. The point of having some idle time in the calendar is good! That’s definitely important.

  8. Oh wow you are totally the queen of time management! You provided so many great tips here for juggling many tasks. I can definitely benefit from taking some of these on.

    1. That’s a good thing to learn. Nobody can always survive without help, especially if dealing with very full calendar.

  9. this post is great because it gives so many great ideas about managing our busy days and schedules. By the way, the first thing I though when I read the title was: Sure you can, you are a woman.

    1. Oh wow! I assume those keep you quite busy. Hopefully some of my tips can be used to make your everyday life a bit more organized. 🙂

  10. These tips are really useful! Thanks a lot. I currently work full time, blog, studying for a test, and trying to start a business. I have less things but still busy!

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